POSITION PROFILE                                                                              

Reporting to the Director, Human Resources, the Human Resources Coordinator assists with the administration of HR policies, procedures and programs, and supports full-cycle recruitment processes for staff positions. They are responsible for maintaining employee data in HR information systems and operating as a payroll backup by supporting monthly and semi-monthly payroll processing. They are a key member of the HR team providing administrative support and organization to ensure smooth and efficient operations of the department, in support of the strategic objectives of the University.

Why St. Jerome’s University?

At. St. Jerome’s University, we embrace and celebrate the philosophy of educating the whole person – intellectually, physically, emotionally, and spiritually. Our commitment to academic excellence and to the integration of knowledge, research, and experiential learning allows us to inspire learning and discovery not only in our students but also in those with whom we interact. We foster a respectful, inclusive community that is centered on the well-being of our students and the promotion of the common good, consistent with the ideals of the contemporary Roman Catholic Church.

How will you contribute as the Human Resources Coordinator?

• Assist with full-cycle recruitment process by posting jobs, reviewing applications, scheduling interviews, performing reference checks, and preparing offers
• Maintain organized recruitment records
• Work with hiring managers to organize and execute onboarding for new employees
• Maintain HRIS and keep confidential employee files up to date and accurate
• Maintain and update process documentation for Human Resources
• Assist with payroll processing on a semi-monthly and monthly basis, including payroll input and auditing pay runs
• Act as backup to payroll administrator
• Maintain records for employee service milestone program and coordinate gift selection
• Provide administrative support for employee inquiries, including preparation of employment letters
• Assist with processing benefit changes and responding to benefit-related employee inquiries
• Keep up to date on latest HR trends, best practices, and ensure compliance with employment related laws/practices
• Support the planning and execution of employee recognition events
• Support policy development and updates, as required
• Identify ways to streamline HR processes and procedures and implement improvements

As a successful Human Resources Coordinator, you possess:

• Diploma or Bachelor’s degree in human resources or related field
• 2+ years of administrative and/or Human Resources experience required
• CHRP designation preferred
• Strong knowledge of provincial employment legislation required
• Understanding of HR best practices
• Proficient using office technology (Microsoft Office preferred) and HRIS (ADP experience preferred)
• Exposure to labour relations and collective agreements an asset
• Excellent attention to detail, accuracy and timeliness
• Exceptional organizational and time management skills
• Exposure to payroll practices and knowledge of government remittances, taxable benefits and taxable earnings an asset
• Excellent interpersonal, communication, and customer service skills
• Exercises diplomacy, tact, and confidentiality
• Demonstrates good judgment and discretion

The Way We Work & Live

Employees have opportunities to participate in our community, work within cross-organizational teams, demonstrate their commitment to learning and development, and contribute to the University’s mission. As a federated university with the University of Waterloo, St. Jerome’s University employees, just like our students, enjoy the advantages of a small community while have the opportunity to participate and contribute to the greater community.

St. Jerome’s University is located on the traditional territory of the Neutral, Anishnawbeg and Haudenosaunee peoples. Our University is situated on the Haldimand Tract, the land promised to the Six Nations that includes ten kilometres on each side of the Grand River. We give thanks for the privilege to work and live on this land, and we are committed to building respectful relationships with Indigenous people and communities, to enhance our knowledge, and learn how we can have an active role in reconciliation. 

To Apply: Please send your application to sjuhr@uwaterloo.ca by Sunday, June 26, 2022, Attention: Michelle Watson, Director, Human Resources.

The University respects, appreciates and encourages diversity. Applications from all qualified individuals are encouraged.