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About Us
Staff and Faculty
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Staff and Faculty

St. Jerome's is working towards a gradual reopening of campus and is following the guidelines set out by the Ontario Government, Community Public Health, and the University of Waterloo, to help reduce the spread of COVID-19.

 

SJU leadership continues to support work-from-home arrangements for employees, where possible. Access to on campus office and work spaces is by request and authorization only. For staff and faculty with authorization to return to campus, SJU’s protocols and compliance requirements (effective August 2020 and noted below), must be followed to ensure the safety of our community. The Return to Campus Committee will be monitoring all spaces.

 

If you have any questions in this regard, please review the SJU employee Frequently Asked Questions summary or direct them to your manager. A summary of Frequently Asked Questions is also available on the University of Waterloo website.

 

Proof of Vaccination

September 3, 2021 | Proof of Vaccination Requirement for Staff and Faculty
Source: St. Jerome's University's Director, Human Resources

Training

In order to return to campus – to work or visit – all employees are required to complete the COVID-19 Return to Campus training.  All managers must also complete this additional training. 

 

You will need to read through the complete training and all related pages and content, then electronically sign off on it. Once signed off, a copy of your acknowledgement of this training will be sent to both your manager and Human Resources.

 

Your training will cover information regarding: safety protocols, (self-assessment, PPE, signage, the use of face masks, and sanitation); illness reporting (specific instructions for reporting COVID-19); and support and resources.

 

Return to Campus protocols on our campus continue to be guided by the Ontario Government, Community Public Health, and the University of Waterloo. Given the changes occurring in the pandemic environment on a daily basis, you may be required to complete this training multiple times as we update information. Your manager/VPAD will let you know when you are required to “refresh” your training, as guided by the direction of SJU’s senior administration leadership and the Director, Human Resources.

 

All protocols, procedures, and signage must be followed by employees while on campus, to help minimize the spread of COVID-19.

Tracing

To support our contact tracing protocols, please complete the Campus Check-in prior to going on campus, and while on campus please follow on campus safety protocols for buildings, offices, and shared spaces.

Building Access, Offices, Shared Spaces

Building Access

Building access is currently restricted on campus. Please review the map provided to confirm access restrictions and travel navigation routes. Face masks are required in enclosed spaces, as per Region of Waterloo Face Mask By-law 20-035.

 

 

Campus Map
Media Folder: 

 

Building access is currently restricted on SJU’s campus. To support our contact tracing protocols, please complete the Campus Check-in prior to going on campus and follow the following on campus safety protocols:

  • Increased facility sanitation measures are in place, including cleaning/disinfecting shared spaces daily to the Atmospheric Pollution Prevent Act (APPA) 2 standards.
  • Hand sanitizer stations are placed at all entry points into buildings and shared spaces.
  • Posted occupancy limits in rooms and elevators. Signs are posted.
  • Follow posted visual cues with respect to hygiene practices and physical distancing.
  • One-way entrances, exits, and stairwells are designated.
  • Masks are required inside buildings at all times except when alone within your personal office.

 

Offices

  • A daily campus check-in must be completed every day you are on campus. Click here to initiate the Campus Check In process.
  • When you are in your personal office alone, you may remove your mask.
  • To maintain air circulation, keep your office door open, and open windows when possible.
  • No more than one unmasked person may be in a staff or faculty office space at a time. If there is more than one person in an office, masks must be worn and physical distancing must be maintained.
  • Use provided sanitizing wipes to clean computer keyboards and mouse, desk surfaces, doorknobs, and other high-touch areas, as needed.

 

Shared Spaces

  • Avoid meetings or gatherings where physical distances cannot be maintained and continue to meet virtually whenever possible.
  • Maintain recommended physical distancing furniture layouts in common spaces.
  • Masks are mandatory in all common spaces. If physical distancing is unavoidable, limit the time spent in close proximity.
  • In the absence of signage, stay to the right of any hallway or stairs while others are passing.
  • Do not congregate in hallways.
  • Bring your own dishes and utensils and refrain from using dishes in kitchenettes.
  • Refrain from providing or consuming communal foods.
  • Where possible leave communal doors open to reduce contact with door handles.
  • Avoid sharing equipment such as pens, staplers, headsets, or computers. If sharing is unavoidable, sanitize between users.
  • Remove non-essential communal items such as pamphlets, candy, magazines, etc. in shared spaces.
  • Disinfecting wipes will be made available at shared equipment locations. Each individual is asked to clean and disinfect after each use.

 

 

 

Working Remotely

By November 2021, the University hopes to have all employees working on campus, at least part-time. Some may opt to work on campus full-time. The University is planning our full and stable return by January 2022. Please continue to be aware of the following resources available to support working remotely:

 

SJU Home Office Health and Safety Checklist

 

RT System for COVID-19
You can use the SJU RT system to submit your feedback to the Campus Response Team, share a COVID-19 compliance concern, and help to keep us connected to your preferred communications tools. For more information see the recent  Return to Campus Update - RT Announcement.
 

Information Management
All employees are encouraged to use the tools provided through our IT department to support working remotely. Please follow information storage guidelines provided to create, use, store, and manage University documents at home. Please continue to use the RT system if you require support if you experience technical difficulties.

 

Keeping in Touch

Employee managers/chairs will provide departmental updates as required.

 

Emails will be distributed to employees from the President and Return to Campus Committee leadership when university-wide impact statements are necessary.

 

Please use the WatSafe application for emergency updates from the University of Waterloo regarding outbreaks and closures.

 

All financial protocols remain consistent with pre-pandemic working conditions. Please confirm payment methods for services with the Finance Department.

 

Mail/Photocopier

For those using the mailroom on campus, access is restricted to a two person occupancy at a time. 

                 
Wellness Support

Employees are encouraged to use the Homewood Health services offered as part of their benefit plan. Please contact Occupational Health or the Director, Human Resources for additional support if required.

 

Sick days should be reported to your manager. If disclosing suspected COVID-19 infection, please report to your manager and they will advise from there.

 

The University of Waterloo Health Services (located across from SJU's Academic Centre), has a COVID-19 Testing Assessment Centre for UW students, postdocs, and employees. Book an appointment to be tested if you are showing COVID-19 symptoms, or a public health unit or the COVID Alert app notifies you that you’ve been exposed to a confirmed case of the virus. Learn more at Campus Wellness.  

 

    

 

 

Visitors

Please minimize non-essential in-person interaction by continuing the practice of virtual meetings.

 

Compliance Requirements

  • Minimize non-essential in-person interaction by continuing the practice of virtual meetings.
  • Campus visitors are restricted to essential contractors/service providers.
  • All requests for visitors must be authorized by the Executive Director, Finance and Administration (Mike Gourlay) before they are permitted on campus.
  • Once approval has been received the employee responsible must communicate the university safety protocols to the visitor.
     

Please refer to the latest FAQ summary that includes Daily Check-in information for visitors, contractors, and volunteers.

Policy 71 and COVID-19
Protocols for Cases and Exposure

Please use the following link to review the most current employee protocols for cases and exposure.

Please use the University of Waterloo COVID-19 Support and Advice webform,
which is monitored by Health Services.