Development Assistant(Permanent, Full-Time)

Development Assistant (Permanent, Full-time)


POSITION PROFILE                                                                              


Reporting to the Senior Development Officer, the Development Assistant supports St. Jerome’s University’s strategy around fundraising, donor relations and alumni relations. The Development Assistant is responsible for managing all administrative functions of the Office of Advancement to support its efficient and effective operation. They manage donor information and prospect identification and support the Senior Development Officer with executing the fundraising strategy, including playing a key role in the execution of fundraising events and direct response requests throughout the year.  



Why St. Jerome’s University?


At. St. Jerome’s University, we embrace and celebrate the philosophy of educating the whole person – intellectually, physically, emotionally, and spiritually. Our commitment to academic excellence and to the integration of knowledge, research, and experiential learning allows us to inspire learning and discovery not only in our students but also in those with whom we interact. We foster a respectful, inclusive community that is centered on the well-being of our students and the promotion of the common good, consistent with the ideals of the contemporary Roman Catholic Church.


How will you contribute as the Development Assistant?


  • Manages all data in the customer relationship management database and ensures it is updated regularly with all relevant information
  • Actively seeks out new prospects and coordinates prospect identification and research activities
  • Liaises with high profile volunteers with community connections in support of prospect identification
  • Develops materials for donors, prospects and alumni, including briefing notes and packages
  • Coordinates campaigns multiple times throughout the year to request gifts to the institution
  • Responds to donor inquiries and information requests
  • Assists with the creation of fundraising materials and packages for distribution
  • Supports the Senior Development Officer with gift acknowledgement and donor recognition stewardship processes
  • Coordinates fundraising and alumni engagement events throughout the year
  • Collaborates with the Senior Development Officer to strategically recruit volunteers that are well connected in the community
  • Assists with training and supervising volunteer teams
  • Assists with the coordination of event communications, including invitations, emails, web and social media content and correspondence with event attendees
  • Coordinates and manages event registration processes
  • Maintains and updates process documentation for the Advancement office



As a successful Development Assistant, you possess:


  • Bachelor’s degree preferred or equivalent combination of education and experience
  • 2+ years of administrative experience required
  • Fundraising experience an asset
  • Supervisory and/or volunteer management experience an asset
  • Proficient using office technology and databases
  • Strong research and analytical skills
  • Excellent attention to detail
  • Good project coordination skills
  • Ability to direct, motivate, and manage volunteers
  • Excellent interpersonal, communication, and customer service skills
  • Ability to exercise diplomacy, tact, and confidentiality


The Way We Work & Live

Employees have opportunities to participate in our community, work within cross-organizational teams, demonstrate their commitment to learning and development, and contribute to the University’s mission. As a federated university with the University of Waterloo, St. Jerome’s University employees, just like our students, enjoy the advantages of a small community while have the opportunity to participate and contribute to the greater community.

St. Jerome’s University is located on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples. Our University is situated on the Haldimand Tract, the land promised to the Six Nations that includes ten kilometres on each side of the Grand River. We give thanks for the privilege to work and live on this land, and we are committed to building respectful relationships with Indigenous people and communities, to enhance our knowledge, and learn how we can have an active role in reconciliation. 


To Apply: Please send your application to by Sunday, October 16, 2022, Attention: Hayley Winters, Senior Development Officer


The University respects, appreciates and encourages diversity. Applications from all qualified individuals are encouraged.


Last Submission Date: 
Sunday, 16 Oct, 2022